Oversize load dispatch for rigs with a big payment
Heavy haul equipment is the most expensive in trucking, and it earns on a few large loads a month. Our heavy haul dispatchers plan each move with the permits, escorts and route set before you commit, and keep the pass-through costs straight.
HYPOTHETICAL OWNER · EXAMPLE
An owner finances an RGN and a heavy-spec tractor. Four large loads a month cover the payment, but one load where the permit was never reimbursed takes a real bite. The lesson: settle who pays every permit and escort before the truck moves.
Big payment, big loads: who fronts and who repays
Enter the equipment payment, the linehaul per load and how many loads a month you run. Then list the permits, escorts and route survey: who pays them up front and whether they are paid back. Unreimbursed costs come straight out of your margin.
- $
- $
- $
You front per load
$770
Never paid back
$350
Our 5% fee
$190
Month after payment
$8,840
Our fee here is figured on linehaul only; reimbursed permits, escorts and surveys are pass-through costs (final fee basis pending owner confirmation). EXAMPLE amounts: permit and escort costs vary by state, size and route.
In the sheet, our fee is figured on the linehaul only. Reimbursed permits and escorts are pass-through costs, not revenue (final fee basis pending owner confirmation).
What counts as an oversize load
Federal rules set the standard vehicle width at 8.5 ft (102 in) on the National Network, under 23 CFR 658.15. Loads wider than that, and loads over a state's height, length or weight limits, need state permits. Each state sets its own limits, permit costs and escort rules, so one move can mean several permits with different conditions.
Over certain sizes, states require escort vehicles, travel only in daylight, or curfews around cities. We check every state on the route before we offer a load, and we tell you what the permits require before you decide.
Lowboy, RGN and step deck: matching the trailer to the load
| Trailer | What it does well | Typical freight |
|---|---|---|
| Lowboy | Very low deck for tall, heavy loads | Excavators, dozers, large machinery |
| RGN (removable gooseneck) | Front detaches so equipment drives on | Tracked and wheeled equipment |
| Step deck | Tall freight without a permit when it fits | Machinery that clears the legal height |
When a load fits a step deck without a permit, that is often the cheaper move for everyone.
What heavy haul rigs cost
Heavy-spec tractors, lowboys and RGNs cost far more than standard equipment, and prices vary widely by capacity, axle count and condition. We do not print a single number because it would mislead you.
Before you buy, read how truck and trailer financing works, then test the payment against the number of loads you can realistically run in a month. Heavy haul has fewer, larger loads, so one cancelled job hurts more.
What our heavy haul dispatcher handles
A heavy haul move can take more phone calls than ten van loads. We take them:
- Finding equipment moves that fit your trailer's capacity and deck height
- Checking width, height, length and weight limits in every state on the route
- Coordinating permits and escorts with the broker before you commit
- Getting pass-through costs and who pays them written into the rate con
- Route and curfew planning around cities and daylight-only rules
- Check calls, delivery coordination and detention claims
Planning a heavy haul month
Heavy haul pays on fewer, larger loads, so the calendar matters more than the board. Permits take time to issue, escorts need booking, and some moves only run on certain days. We plan two or three moves ahead so a permit delay on one does not leave the truck idle for a week.
We also plan the trip home. An RGN running back empty across three states is an expensive way to end a good move. Where we can, we line up a legal-size load or a second equipment move for the return.
Straight answers for heavy haul owners
Who handles the permit applications?
It depends on the broker. Some file permits themselves, others reimburse you or a permit service. We confirm who files and who pays before you accept the load, and we put it in writing.
Will you book moves my trailer cannot legally carry?
No. We check the load's dimensions and weight against your trailer's capacity and deck height first. If a move needs a different trailer, we say so instead of hoping it works out.
Questions to ask any heavy haul dispatcher
Heavy haul dispatch is a specialty. These questions show quickly whether a desk knows it:
How do you check state limits?. Every state on the route has its own size and weight rules. Ask how they verify them.
Who files and pays for permits?. The answer should be settled in writing before you commit.
How are escorts arranged?. Ask who books them, who pays and what happens if one cancels.
Is the fee charged on pass-through costs?. It should not be charged on permits and escorts the broker repays. Get the basis in writing.
Who signs the rate con?. You should, in your company name, after you have seen the full route plan.
Insurance and safety checks on heavy haul loads
Shippers of high-value equipment often ask for higher cargo limits than standard freight, and some want proof of experience with the type of machine. We check those requirements before we offer the load, so you are not turned down at the packet.
Ask your agent about limits that fit the equipment you plan to move. This is general information, not insurance advice.
Weather, curfews and timing
Oversize moves are planned around the clock as much as the map. Many permits limit travel to daylight hours, bar weekend and holiday travel, or set curfews around big cities at rush hour. High winds can stop a tall or wide load for the day.
We build those limits into the schedule before you commit, so a delivery date the broker promised is one you can legally meet. When weather holds you, we work with the broker on the new timing and any layover pay.
You approve every oversize move
- 1Dispatcher finds and negotiates
- 2Broker sends the rate con to you
- 3You sign it, or you say no
We bring you the dimensions, the route, the permits and escorts needed, and the rate. If you take it, the broker sends the rate con to your email in your company name, with the pass-through costs written in. You sign it.
If the route has a curfew you cannot make or a permit cost nobody will cover, say no. It costs you nothing.
Oversize load dispatch pricing
7% of gross while your MC is under 6 months, 5% for one truck and 4% for two or more. The same schedule applies to a lowboy as to a dry van.
No setup fee, no minimum and no long contract. See the pricing page.
- 7%MC under 6 months, any fleet size
- 5%1 truck, MC 6+ months
- 4%2+ trucks on one MC, MC 6+ months
- Of gross load revenue. No setup fee, no minimums, month-to-month, 30 days notice, no haul no pay.
Oversize and heavy haul dispatch questions
How much does a lowboy or RGN trailer cost?
Who pays for permits and escorts?
What counts as an oversize load?
Do you dispatch lowboys and RGNs?
Who pays for escorts?
Do I have to take the loads you find?
Run the big loads with the paperwork settled first
Tell us your trailer and its capacity. A dispatcher calls you back.